MS Excel 2016 Shortcuts Explanation 7th Part

This is the 7th part of shortcuts explanation series used in Microsoft Excel 2016. I will be explaining shortcuts for different Styles in this post. I hope this will help you become more efficient user in Excel. Like before I have tested all of these shortcuts in latest version of MS Excel 2016.

Note; If you are following my posts you don’t need to re-read the following points.

Points to consider:

  • Some of these shortcuts might not work in all versions of Microsoft Excel.
  • Device without function keys (F1-F12) on its keyboard i.e. Chromebook, certain shortcuts will not work for you.
  • The plus sign means you have to press both mentioned keys together.

Alt+’ Cell Style

  • This shortcut will bring Format Style dialog box like below.


  • This dialogue box tells you about the cell style it is using as in the above name the Style name is “Normal”.
  • The generic shortcut for changing cell style is “Alt Then H Then J” ,Pressing the shortcut will bring following window.

  • Here you have plenty of cell styles to choose from each with slightly different format settings.
  • Use these style to quickly format a cell or create a new style you often use to greatly reduce cell formatting time.

Ctr+T Table Format

  • Use this shortcut to quickly create a table.

  • If your selected data has headers, then use the option “My table has headers” otherwise untick the option.
  • This trick will quickly create the table by the default style which you can always change from the provided styles or create your own.

  • You can always remove the table format from your data by simply converting it to simple range without losing any of your data.
  • Use Alt then JT Then G or click on Tables tools design and select convert to range in tools section.
  • However, if you remove the table then you will lose table capabilities although the formatting will be remained.
  • You can use this feature just to format your data in table style and then simply convert t range to use this formatting style.
  • Also you can always use the generic shortcut “Alt then H Then T” to convert data into table too here like in following screenshot.

  • Here you have many styles to choose from and of course you can create your own Table Style.
  • In new style creation you will have following window.

  • Here you can set different formatting style for each element of your table i.e. First column Header Total row etc.
  • Also you can make this style your default table style by ticking the box highlighted in Red box in above screenshot.

Conditional Formatting “Alt Then H Then L”

  • Select a range of data and use the above generic shortcut to open conditional formatting options.
  • Perhaps the most used conditional formatting is highlighting cells with duplicate values.

  • You can either use the existing rules create new one or even use a formula for your new conditional formatting.
  • This tool helps in i.e. finding duplicates in any given range.
  • This formatting helps in visually identifying any shortcomings like identifying a person with less sales in a given range.
  • For Example looking at following screen shot you can quickly identify which sales person has brought more revenue without looking at actual figures.

 

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