MS Word 2016 Shortcuts Explained Part Six

Hi folks! In the 6th part of Microsoft Word 2016 shortcuts explanation series I will be explaining shortcuts and for editing section of home ribbon in MS Word 2016. As before I have tested all of these shortcuts before publishing. I have also provided detail according to my knowledge and usage. I hope this will help you become more efficient user in MS Word 2016.

Note: You can skip the following points if you are following my posts.

Points to consider:

  • Some of these shortcuts might not work in all versions of Microsoft Word (As I was able to test these only in MS Word 2016).
  • Device without function keys (F1-F12) on its keyboard i.e. Chrome book, certain shortcuts will not work for you.
  • The plus sign means you have to press both mentioned keys together.

F7

  • Use this shortcut for spelling and grammar check.
  • Select a particular paragraph or just press F7 to check the whole document for errors.
  • Also note that if you are making a blog post you will get limited options for editing and less numbers of tabs. In that case the option for proofing is shown in Home Tab instead of Review Tab.

F5

  • Use this shortcut to open the Find and replace dialogue box as follows.

  • Here you have options to go to a specific page number to a section etc.
  • Use of Ctr+F has been explained in previous post which can also be used for finding something in a document but here you have more options to find anything in document.

Ctr+H

  • Use this shortcut to open replace dialogue box directly.

  • Here type what you need to replace in “Find What” Box and type the words you want to replace it with in “Replace with” box.
  • If you need to be more specific regarding your replacement click on more to open other options for replacement and find criteria.

  • For example, if you want to change “almost” from whole document with a synonym for it use this trick to do it instantly.
  • Here you will have some options like “Match case” for making your search for the words more specific and other language options according to the region you are in.

Ctr+A

  • Use this shortcut to select all in the document regardless on which page you are.

  • Alternatively click on select and you will have options for selection as shown above or use the generic shortcut Alt Then H Then S Then L.
  • The first option “Select All” will select all the document.
  • Choose second option to select objects.
  • Use the “Select Text with Similar Formatting” to select the text with similar formatting. Even if you a paragraph with different formatting for each word this option will only select text with same formatting only. In following example i selected the text with Calibre light font text only with this option.

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