MS Word 2016 Shortcuts Explained Part Five

Hi folks! In the 5th part of Microsoft Word 2016 shortcuts explanation series I will be explaining shortcuts and for styles in MS Word 2016. As before I have tested all of these shortcuts before publishing. I have also provided detail according to my knowledge and usage. I hope this will help you become more efficient user in MS Word 2016.

Note: You can skip the following points if you are following my posts.

Points to consider:

  • Some of these shortcuts might not work in all versions of Microsoft Word (As I was able to test these only in MS Word 2016).
  • Device without function keys (F1-F12) on its keyboard i.e. Chrome book, certain shortcuts will not work for you.
  • The plus sign means you have to press both mentioned keys together.

Ctrl + Alt + 1

  • Use this shortcut to changes text to heading 1.

Ctrl + Alt + 2

  • Use this shortcut to changes text to heading 2.

Ctrl + Alt + 3

  • Use this shortcut to changes text to heading 2.


  • Also note that you this shortcut will change the selected line or the selected text into a heading.
  • This shortcut will only work up to 3rd heading style.
  • You can always use the generic shortcut for selecting the style by pressing ALT Then H Then L.

Custom Styles

  • Use these custom styles. They will simply greatly reduce the time you spent on editing the document.
  • You can add your custom styles here too by creating new styles this helps a lot if you want to make a specific style for your company and also you can assign a custom short cut to use that style.
  • Just click on the downright arrow or use Alt Then H Then L Then S.
  • By clicking on that arrow will bring the following sidebar for Styles.

  • Using the shortcut will open the following Dialogue Box.

  • Click on modify to change the style fonts size type. By clicking on modify will brought the following dialogue box.

  • In this dialogue box you have plenty of options from simple options of font formatting options i.e. type, size, color to advance options like orientation, spacing and indent.
  • Also note that you can modify the existing styles too.
  • For further details, I will post each action you can take in these to make a new style in my next post.

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