MS Word 2016 Shortcuts Explained Part Three

Hello! In this the 3rd part of Microsoft Word 2016 shortcuts explanation series I will be explaining alignment options in MS Word and their shortcuts. As before I have tested all of these shortcuts before publishing. I have also provided detail according to my knowledge and usage. I hope this will help you become more efficient user in MS Word 2016.

Note: You can skip the following points if you are following my posts.

Points to consider:

  • Some of these shortcuts might not work in all versions of Microsoft Word (As I was able to test these only in MS Word 2016).
  • Device without function keys (F1-F12) on its keyboard i.e. Chrome book, certain shortcuts will not work for you.
  • The plus sign means you have to press both mentioned keys together.

MS Word

Ctr+E (Align Center)

  • Aligns the line or selected text to the center of the screen.
  • Press once and it will align the line or selected text to the center of the screen, press twice to cancel the selection or press Ctr+Z to undo.
  • By default, in MS word the line or texts are aligned left.
  • This shortcut will also work while writing a blogpost from MS word as there aren’t all options available while writing a blog post.
  • Also note that if you haven’t selected text this shortcut will align the text in that line to the center.

Ctr+R (Align Right)

  • Aligns the line or selected text to the right side of the screen.
  • You can use this shortcut if you want to show date etc. on the right side of screen.

Ctr+L (Align Left)

  • Aligns the line or selected text to the left side of the screen.
  • This is also the default setting for line alignment in MS Word 2016.
  • However, note that you cannot use all three alignments in a single line with this shortcut or method.

Ctr+J (Justify Text/paragraph)

  • Aligns the selected text or line to justify the screen.
  • This option will distribute your text evenly between the margins.

Ctr+M (Increase Indent) & Ctr+Shift+M (Decrease Indent)

  • Ident means “Start (a line of text) or position (a block of text, table, etc.) further from the margin than the main part of the text.”
  • Indent paragraph from the left and increase indent.
  • To observe the change, enable Ruler from view Ribbon or press Alt Then W Then R separately.
  • Caution; if you have aligned your text from right the writing behavior will look very odd if you are not used to it. You don’t need to panic just change the alignment to left.
  • If you observe the ruler there are there are two arrows facing each other.
  • Simply pressing the short cut the paragraph or line will move right from the margins.
  • If you want to decrease margin here use the 2nd shortcut key.
  • Hint; If you are stuck and unable to work with a new file from someone with lots of different alignment simply select all by by pressing Ctr+A Then clear the format/alignment by pressing Alt Then H Then E.
  • I will Explain the ruler further in my next post.

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